Service Unit Event Planning Guide:
Service unit events complement council events by providing local opportunities for girls to stay active throughout the year. These localized events are a great way to meet families and potentially bring in new members by promoting to your larger community. These programs are usually a great way to introduce Daisy girls and volunteers to the program without the stress of travel.
Don't plan events alone! Reach out to volunteers and parents and invite them to join specific event planning. This is a fun way to engage new volunteers. And while planning, don't forget to engage girls and ask them which activities they want to try.
Before beginning your service unit events, consider your resources like safety guidelines, necessary forms, and council guides.
Safety Activity Checkpoints
Always check the Safety Activity Checkpoints while planning events. These guidelines will include safety standards and necessary precautions for Girl Scout activities.
Swimming or Horseback Riding Events
Swimming events are fun but require a few extra precautions. Consult the Safety Activity Checkpoints chart for the number of lifeguards and spotters needed per girl attending.
Volunteer Essentials
This guide is a great reference for planning events with girls.
Bus Transportation
If reserving buses, one adult must be assigned to each bus with a First Aid kit and a list of girls assigned to each bus.
Travel
Review Volunteer Essentials for travel forms and documents needed for events.
When planning events, also consider your community resources! Partnerships with other nonprofits, local businesses, and education centers can provide expertise to enhance the experience for girls.
Important Forms
Certain forms are required to inform the council of service unit plans. These forms ensure your service unit is hosting a safe event that is properly covered by insurance.
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For extended overnight trips, international trips, regional trips, trips with multiple troops or service units, and activities with high risk, troop leaders must complete the Trip Application. This form should be submitted at least six weeks prior to the departure date.
Council approval is not required for trips of fewer than three nights.
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This form is required for:
• Any event with non-registered girl and adult members
• Activities three or more nights away
• Travel exceeds a 100-mile radius -
This form is required for:
• Reporting injuries at activities
• Accident report forms must be submitted within 24 hours. -
This form is used for:
• Adding local service unit events to the GSGI events calendar on The Hub
• Events open to all girls in the councilThis event must be submitted at least 6 weeks prior to the event date.